Recording Retention Policy

New MS Teams recordings will be stored with expiration dates attached to them starting early 2022. The default expiration period for MS Teams recordings may vary between 30 and 120 days. Check the expiration date on your recording to confirm the default expiration period. See the MS Teams Recording knowledge article for more information.

Service Summary

Note: Microsoft Teams is an evolving service; settings within Teams may change with little to no notice as the ITS Project Team makes adjustments for security, compliance, or performance reasons.

Microsoft (MS) Teams is an enterprise-wide collaboration suite that lives within Mason’s Office 365 environment.  At its core, MS Teams provides chat, audio calling, video calling, screen share, and more with individuals and groups outside of a team structure.

MS Teams is available via web browser, desktop application, and mobile app.

MS Teams is a self-service application. Training and support provided by ITS are limited to account access questions. Additional training is provided via online tutorials and collaboration with other users.


For security reasons, as part of the Office 365 Suite, Two-Factor Authentication (2FA) is required when accessing this service. For more information, see 2FA for Office 365 Tips.


Information on accessibility features in MS Teams can be found on Microsoft’s Accessibility support for Microsoft Teams page.

Key Features

Within the structure of a formal team, team members have access to chat, audio calling, video calling, and screen share, as well as several additional Office 365 shared features:

  • Team Collaboration
  • Chat
  • Call
  • Recording
  • Calendar
  • Notebook with OneNote
  • Shared file storage with SharePoint integrated with your OneDrive
  • Planner, and more within Team Sites

Mason-branded virtual backgrounds are available.

Getting This Service


Microsoft Teams is part of your Office 365 Account and is available to all active faculty, staff, students automatically.

Note: Retirees and Generic Accounts are not eligible for this service.

Access MS Teams

On the Web

Access MS Teams through the application launcher on your Mason Office 365 account at via supported browsers.

On Your Desktop - Download the MS Teams App

Once ITS processes your request, we recommend using the MS Teams desktop application for full functionality. The application is available for direct download from within the MS Teams Web Application or at

Download the Mobile App

Take MS Teams on the go with the MS Teams mobile app for Apple iOS or Android from your mobile device’s app store or click the following link from a browser on your mobile device:

Sign In

Once you install the app, you will sign in to the application using your Mason NetID, Patriot Pass Password and Duo Two-Factor Authentication (2FA).

Team Owners

The Team Owner creates the team and controls who has access, including adding members and other owners.

It is recommended that a Team have more than one owner. Please be sure to remove any team members who are no longer active faculty or staff from active Teams.

For information and eligibility for adding guests to teams (members who do NOT have accounts on Mason's Office 365 system for faculty and staff), see, Adding Guests in MS Teams.

Review the following information for an overview of the MS Teams structure and roles:


Microsoft Teams Training

Recorded sessions of MS Teams trainings are posted in the Files tab within the Collaboration Collective. See Additional Information for details on how to join the Collaboration Collective.

Microsoft Training Videos

The following information can help familiarize you with MS Teams and prepare you to collaborate with other MS Teams users.

Additional Training Opportunities

Additional training is available via Mason’s Subscription to LinkedIn Learning. Visit, log in with your Mason credentials, and search for Microsoft Teams. The Microsoft Teams Essential Training provides a popular overview.

Microsoft:  Microsoft offers free instructor-led training webinars. See Instructor-Led Training for Microsoft Teams for a list of training topics and to register for sessions.


All users of the George Mason University network must adhere to University Policy Number 1301: Responsible Use of Computing.

Employee Security Bulletin

This service is intended for work-related public use data only. The university Data Stewardship Policy defines data classified for public use. Users are responsible for understanding and complying with this policy. For more information about data usage and classifications, reference the following:

Additional Information

Join the Collaboration Collective

The Collaboration Collective is a team for Mason's collaboration technology users to communicate with their peers and discuss new features, best practices, and other topics of interest pertaining to the following ITS-supported collaboration tools: Microsoft Teams, Zoom, and Blackboard Collaborate Ultra. This is not intended to replace submitting an issue via the ITS Support Center. The Collaboration Collective is moderated by members of the Mason community and members of ITS.

Submit an ITS support request if:

  • It is something that requires an urgent/timely ITS response
  • You are requesting information or troubleshooting assistance

Post in one of the channels if:

  • You would like to share a use case or feature you’ve found helpful
  • You would like to test out a new feature with your peers
  • You would like to know how your peers are using the tools

To become a member of the Collaboration Collective, log in to MS Teams, click Join or create a Team, and then search for Collaboration Collective or use Join a team with a code (code: pifyqb4).