When creating a workspace, MyHub will take you through a series of questions to create the space that best fits your needs.

The two workspace options are:

• Academic, Administrative, or Research Workspace
• Student Managed Workspace

Tip: When initiating a workspace, consider the primary role you are assuming (i.e., are you are creating the workspace in your role as a student, faculty, or staff member?)

Academic, Administrative, or Research Workspace

An Academic, Administrative, or Research Workspace is for group collaboration and file storage. For most team types, a minimum of 2 George Mason employees are required to host the workspace. Examples include:

• Department Collaboration
• Convene a team to develop an idea, complete a project, or share resources and information with others
• Collaboration for a specific course and section
• Projects or research work
• File management and collaboration for a department or group

Student Managed Workspace

A Student Managed Workspace is for group collaboration and file storage. The workspace is hosted by a student and requires a minimum of 2 owners. Examples include:

• Collaborate, conduct research, and share resources with peers for course-related work
• Create a team for your student organization
• Communicate with peers around a specific topic or interest, develop an idea, or share resources

Security & Permissions Information

MS Teams Workspaces

MS Teams workspaces in MyHub are created as Private. This helps ensure MS Teams workspaces are created with adequate security measures.

• Private means only the members added will be able to join the Teams
• Public means that anyone in the organization can join via a link, code, or searching in Teams, without needing approval

>Change the Team Privacy using these instructions (Owners only):

1. Open MS Teams on your MS Teams desktop application or on the web at LINK
2. Navigate to the Teams section of the application and select the appropriate team
3. Click on the ellipses (...) next to the team name and “Manage Team”
4. Navigate to the “Settings” tab and click the purple “Edit” button below the Team name and above the Team picture/icon
5. Click the dropdown under Privacy and select the privacy setting you desire.
6. Select “Done” to save the changes

Groups & SharePoint Document Libraries

• Private only the members who have been added can view the content
• Public means that anyone in the organization who has access to the group, file, or folder link can view the content

To share files and folders with non-group members:

Create a new sharing link  

1. From the Documents section find the folder or file you wish to share
2. Click on the Share icon
3. Select the gear icon next to “Copy Link”
4. Select the appropriate audience (Ex: People in George Mason)
5. Adjust the access you want to grant to the file. (View, Edit, etc.)
6. Click Apply
7. Paste the link in the appropriate MS Teams chat or email

NOTE: The link generated is unique to the access you’ve configured for sharing to the selected audience. This link does not alter settings for previously generated links to the same file or folder.

Share an existing link 

1. From the Documents section find the folder or file you wish to share
2. Click on the ellipses (...)
3. Select “Manage Access”
4. Go to the “Links” tab and copy the appropriate for sharing.

NOTE: From "Manage Access” you can also edit or delete links and manage sharing permissions.