MyHub Renewal Policies
All MyHub workspaces will be prompted for renewal to help manage and remove spaces that are no longer needed. The renewal period depends on the type of space created, as described in MyHub Renewal Policies. If the owner renews the workspace, then the renewal period will start over. The owner may choose to archive the space, and it will eventually be deleted. If no action is taken, the space will be archived and eventually deleted. For more details about archiving, see Archiving MyHub Workspaces.
Jump to
Renewing workspaces via MS Teams App
Step 1
Navigate to the MyHub icon pinned on the left.
hand side of the MS Teams application*
Step 2
Ensure you are on the My tasks tab in the top navigation
Step 3
Click the name of the workspace that is to be renewed
*if you don't see MyHub in your left navigation in MS Teams, click the "..." to add it
Step 4
Click Renew Workspace
Step 5
You will be asked if you are responsible for the renewal process.
- You may renew the workspace and review permissions, members, etc.
- For Microsoft Teams only, you may choose to archive the workspace and it will eventually be deleted; See Archiving MyHub Workspaces.
- You may reassign the renewal process if you are not the correct person for the workspace
- Start by typing the name or Mason email address of the responsible individual
- The assigned individual will receive a notification that they have been assigned to renew the workspace; The renewal deadline does not change when reassigned
Note: You may defer renewal if you do not know who is responsible for the renewal process. If no further action is taken by any assigned individual (when available), the space will be archived and eventually deleted.
Step 6
If you are responsible for the renewal process and you want to keep the space, you will be asked to confirm accuracy of Primary and Secondary contacts.
- These individuals will be notified of future MyHub Renewals and other lifecycle actions required by MyHub. This step does not add or remove anyone from the Microsoft 365 Team/Group and these contacts are not required to be members or owners of the group.
- MyHub requires workspaces to have at least two contacts listed (when applicable).
- To add or confirm owners and members, proceed to steps 7 & 8 below.
Step 7
You will be asked to confirm permissions for Owners, Visitors, and Members: You may also choose to reset (or confirm default) settings by pressing Reset. This will also show items such as sharing links generated for files in your associated Library (Files) or other Microsoft-generated sharing links etc.
Step 8
You will be asked to confirm membership: Selecting individuals will allow you to promote Members to Owners, demote Owners to Members, or Remove individuals from the group. Pressing Reset will undo your changes if you did not already "Submit" the changes.
- Best practice is to have a minimum of two owners of the workspace. ITS suggests that the contacts from Step 6 above be made owners in this step. Having multiple owners helps with continuity in the event one or more owners leave the university.
Renewing workspaces via the MyHub website
You may also renew your workspaces in a web browser without accessing MS Teams.
- In a web browser, navigate to myhub365.gmu.edu
- Ensure you are on the My tasks tab in the top navigation
- Complete steps 3-8 as described above in Renewing workspaces via MS Teams App
Note: Renewing the workspace will show as Completed in My Tasks