Service Summary
SharePoint Document Libraries are a feature of Microsoft SharePoint that allow users to securely store, organize, and share files with others, and makes them accessible from any device at any time. Members of the workspace can work synchronously on files.
Getting This Service
- Access SharePoint Document Libraries via supported browsers
- Sign in using your NetID, Patriot Pass Password, and Duo Two-Factor Authentication (2FA)
- Once connected, SharePoint Document Libraries connected with MS Teams will appear. To find additional document libraries in which you are a member use the search bar and enter the complete name for the workspace.
Eligibility
SharePoint Document Libraries are a feature of Microsoft 365 and are available to all active faculty and staff.
Note: Students, Retirees, and Generic Accounts are not eligible for this service.
Using SharePoint Document Libraries
MyHub
Mason uses MyHub to manage the creation and maintenance of a variety of collaborative workspaces, including SharePoint Document Libraries.
You can access MyHub within MS Teams by clicking the MyHub icon in the left navigation or via myhub365.gmu.edu.
For more information see: Getting Started: Creating Workspaces (Teams & Groups) with MyHub
Highly Sensitive Data
Some university processes or departmental business may require working with Highly Sensitive Data (HSD). In such cases, special permission is required to ensure this data is used in compliance with university, state, and federal standards and stored properly and securely. You must request approval if you believe you have a legitimate reason to use or store HSD on university-approved applications, including SharePoint Document Libraries.
SharePoint Document Library Owners
The Owner creates and controls access to the workspace, including adding members and other owners. Owners will need to share the link to the workspace with members so that they can access the space.
Workspaces must have more than one owner to ensure any members who are no longer active faculty or staff are removed from active Teams.
Training
The following information can help familiarize you with SharePoint Document Libraries and prepare you to collaborate with other users:
Additional training is available via LinkedIn Learning. Visit https://lil.gmu.edu, log in with your Mason credentials, and search for SharePoint Document Libraries.
Microsoft offers free instructor-led training webinars. See Instructor-Led Training for SharePoint for a list of training topics and to register for sessions.
Policy
All users of the George Mason University network must adhere to University Policy Number 1301: Responsible Use of Computing.
Employee Security Bulletin
This service is intended for work-related public use data only. The university Data Stewardship Policy defines data classified for public use. Users are responsible for understanding and complying with this policy. For more information about data usage and classifications, reference the following:
Additional Information
Join the Collaboration Collective
The Collaboration Collective is a team for Mason's collaboration technology users to communicate with their peers and discuss new features, best practices, and other topics of interest pertaining to the following ITS-supported collaboration tools: Microsoft Teams, Zoom, and Class Collaborate (formerly Blackboard Collaborate Ultra). This is not intended to replace submitting an issue via the ITS Support Center. The Collaboration Collective is moderated by members of the Mason community and members of ITS.
Submit an ITS support request if:
- It is something that requires an urgent/timely ITS response
- You are requesting information or troubleshooting assistance
Post in one of the channels if:
- You would like to share a use case or feature you’ve found helpful
- You would like to test out a new feature with your peers
- You would like to know how your peers are using the tools
To become a member of the Collaboration Collective, log in to MS Teams, click Join or create a Team, and then search for Collaboration Collective or use Join a team with a code (code: pifyqb4).