When using George Mason University collaboration tools (i.e. Zoom, Microsoft Teams) please adhere to the following policy:

Videos, transcriptions, or summaries will have the same retention schedules as related paper and electronic records. Retention schedules apply regardless of format, in the eyes of the Library of Virginia. For example, if a department chose to record and transcribe a prospective employee interview on Zoom, then GS-103, Series 012185 – Recruitment, Hiring, Interview and Selection Records would apply with 3-year retention after the date of the recorded video. Before deletion, the department would need to check in with the University Records Office so the upcoming destruction can be reported to the Library of Virginia just as we do with paper or electronic records. If a meeting does not fall under any of the retention schedules or is a duplicate of a master recording of a meeting that does fall under a retention schedule, then it can be destroyed when no longer administratively useful. Personal meeting notes or transcripts are not considered when referring to the retention schedules as these are not public records. For additional resources and support, please visit the University Records Management website at recordsmanagement.gmu.edu or contact URM staff at [email protected].