Archiving MyHub Workspaces (Teams, Groups & SharePoint Document Libraries)

All MyHub workspaces will be prompted for renewal to help manage and remove spaces that are no longer needed. The renewal period depends on the type of space created, as described in MyHub Renewal Policies.

During renewal, the owner(s) listed in MyHub may choose to archive the space, which will eventually be deleted.

If no action is taken during renewal, the space will be archived and eventually deleted.

NOTE: Archiving workspaces can only be accomplished during the renewal of your workspace.

What happens to archived workspaces?

When a workspace is archived, the following occurs:

  • Members (non-owners) will be removed
  • Owners will become “members”
  • Files and SharePoint Document Libraries will be put into an inaccessible (no access) state until eventual deletion.
  • MS Teams Only: Owners will maintain access to the historical conversations, but the channels will be read-only and moved to the “Archived Teams” section in the MS Teams application.

Archiving workspaces 

When your deadline for renewal is approaching the owner of the workspace will receive email notifications. Follow the prompt in the email to renew or archive the space.

MS Teams Workspaces

The renewal period corresponds with the MyHub Renewal Policy that applied to your workspace when created. Find the creation date of your workspace by navigating to the MyHub app in MS Teams and selecting the Workspaces tab. The creation date is listed in the “Created” column.

Group & SharePoint Document Library Workspaces

You may restrict access by allowing the MyHub Renewal to become overdue.

Last modified: October 25, 2024