Zoom AI Companion is available for Zoom Pro Licensed users to enable in George Mason’s Zoom environment. Zoom AI Companion is unavailable on Zoom Secure or for Zoom Basic Licenses. For more information on licensing, please see the Zoom FAQ page.

DO NOT enable/use AI in any meeting where sensitive information will be shared/discussed.

Configure your Zoom AI Companion Experience

To enable Zoom AI companion features in your account, log in via the web browser at https://gmu.zoom.us/ and click Settings. At the top of the page will be the new AI Companion settings. There you can choose which features to enable and configure your experience.

Meeting Summary

For meetings you host, you can start or stop the meeting summary through the in-meeting controls. The summarization of the meeting only begins when the host or co-host clicks Start Summary. Users can also adjust their settings to have Meeting Summary start as soon as the meeting starts, skipping the need to manually enable summary generation in their meetings.

Note: This does not require the host to be present, as the Meeting Summary generation will begin as soon as someone starts your meeting.

The participants will see a notification when the meeting summary has started. The notification type will depend on the participants’ client version.

Participants may also request that the host enable Meeting Summary during a meeting.

Smart Recording

This allows you to organize your cloud recording into sections called smart chapters, get the key takeaways in a quick and digestible format through recording highlights, identify action items to take after the meeting or webinar with the next steps, and even provide the host analytics on key meeting and conversation factors, including talk speed, talk-listen ratio, longest spiel (or monologue), filler word usage, and patience.

Follow these instructions to enable Smart Recording on your George Mason Zoom account.

Whiteboard

Users can leverage Whiteboard Content Generation with AI Companion to unlock visual ideation for an improved Whiteboard experience. Users can generate ideas, refine and extend existing content, and add objects to a canvas with just one click.

Learn more about Enabling Whiteboard Content Generation with AI Companion and

Using Whiteboard Content Generation with AI Companion.

Host Responsibilities

When using the Zoom AI Companion features in a meeting there are several things the host is responsible for:

Before or during the meeting

• Inform meeting participants that AI Companion is being used in the meeting
• Provide a short explanation of what AI features are being used and how the participants can interact with the AI.

After the Meeting

The meeting summary will only be made available to the meeting host following the conclusion of the meeting. Before saving or sharing the meeting transcript, or any AI-generated content, the host must do the following:

Review Content

• Read through the meeting notes carefully. Pay attention to key points, action items, decisions, and other relevant information.
• Ensure that the content accurately reflects what was discussed during the meeting.

Check for Confidential Information

• Scrutinize the notes for any sensitive or confidential information.
• Remove or redact any details that should not be shared externally.

Check for Clarity and Coherence

• Verify that the notes are clear and coherent. Look out for any confusing or ambiguous sentences.
• Correct any grammatical errors or awkward phrasing.

Confirm Action Items

• Check if action items, tasks, or follow-ups are accurately recorded.
• Make sure responsibilities are assigned to the correct individuals.

Verify Attachments and Links

• If the notes have attachments or links, validate their accuracy.
• Ensure that any URLs are functional and lead to the intended resources.

Disabling Zoom AI Companion

You can enable and disable the Zoom AI Companion settings for all meetings you host. To disable any of the Zoom AI features, follow the instructions above, then toggle the setting(s) “off.”

Note: Meeting attendees are encouraged to communicate with the meeting host if they prefer to have AI tools enabled or disabled during the session.