Information Technology Services

Securing Zoom Meetings & Classes

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Securing your meetings helps protect data and sensitive information that is shared during the meeting, safeguards the privacy of participants, and prevents unauthorized access from intruders or third-party AI bots/applications.

All Zoom meetings hosted by a George Mason-licensed Zoom account are required to use at least one security measure.

A waiting room will automatically be added to any Zoom meetings scheduled to occur on or after May 16, 2025, that do not have a security measure in place.

Check your Meeting Security Status

  • In your list of scheduled meetings, check to see if there is an icon of an exclamation mark inside a circle next to your meeting title
  • When you hover over the icon, it will read: “This meeting does not have a waiting room or passcode.”

Security Features in Zoom

The following security features in Zoom have been reviewed and configured to help maintain the integrity of your Zoom meetings, hosted by a George Mason-licensed account. Features that are “unlocked” can be adjusted by individual users.

Note: Settings are configured differently for the HIPAA Compliant Zoom Secure environment.

FeatureEnabledDisabledLockedUnlocked
Waiting Room ✅ ✅
Passcode✅  ✅
Require Authentication ✅ ✅
Add Cohost✅  ✅
Host control over sharing✅  ✅
Hide participant profile images✅  ✅
Host can report participants to Zoom✅ ✅ 
“Guest” label for users not authenticated via a George Mason licensed account✅ ✅ 
Host is notified when attendees join the meeting before the host✅ ✅ 
Join before host” as default setting ✅ ✅
Use of Personal Meeting ID (PMI) when scheduling a meeting ✅ ✅
Use of Personal Meeting ID (PMI) when starting an instant meeting ✅ ✅
Private chat (participants’ ability to send private 1:1 messages to another participant) ✅ ✅
Auto save chats ✅ ✅
Remote control ✅✅ 
Allow removed participants to rejoin the meeting ✅ ✅
Auto-accept far-end camera control ✅✅ 

*A setting that is locked cannot be changed by the user. A setting that is unlocked may be toggled on

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