• Live Chat
  • Report an IT Security Incident
  • Request Help
  • Help & Support
    • Live Chat
    • Request Help
    • Track a Ticket
    • Knowledge Base
    • Getting Started
    • Working/Learning Remotely
    • Computer Labs & Classrooms Information
  • Service Catalog
    • ITS General Help
    • Accounts & Access
    • Communications & Collaboration
    • Computers & Software
    • Information Security
    • Network & Internet Services
    • Professional Services
    • Research Computing
    • Teaching & Learning
    • University Applications
  • About ITS
    • Our ITS Team
    • Strategic Plan
    • Annual Reports
    • Awards
    • Student Employment
  • Working with ITS
    • Architectural Standards Review Board
    • Banner Admin
    • Business Intelligence
    • Data Governance
    • Enterprise Data Integration Services (EDIS)
    • IT Business Analysis
    • IT Security Office
    • Projects & Project Management
    • Technical Business Solution Intake Request Process
  • Alerts & Outages
    • Unplanned Outages
    • Phishing Alerts
    • Maintenance
    • After Action Reports
    • Archives
    • ITS Alerts Sign Up
  • News
    • Bits & Bytes Signup
    • Bits & Bytes Submissions
    • Bits & Bytes Archive
    • Spotlights
    • Bulletins
George Mason University
  • Live Chat
  • Report an IT Security Incident
  • Request Help
X Hide

Information Technology Services

Skip to content
  • Help & Support
    • Live Chat
    • Request Help
    • Track a Ticket
    • Knowledge Base
    • Getting Started
    • Working/Learning Remotely
    • Computer Labs & Classrooms Information
  • Service Catalog
    • ITS General Help
    • Accounts & Access
    • Communications & Collaboration
    • Computers & Software
    • Information Security
    • Network & Internet Services
    • Professional Services
    • Research Computing
    • Teaching & Learning
    • University Applications
  • About ITS
    • Our ITS Team
    • Strategic Plan
    • Annual Reports
    • Awards
    • Student Employment
  • Working with ITS
    • Architectural Standards Review Board
    • Banner Admin
    • Business Intelligence
    • Data Governance
    • Enterprise Data Integration Services (EDIS)
    • IT Business Analysis
    • IT Security Office
    • Projects & Project Management
    • Technical Business Solution Intake Request Process
  • Alerts & Outages
    • Unplanned Outages
    • Phishing Alerts
    • Maintenance
    • After Action Reports
    • Archives
    • ITS Alerts Sign Up
  • News
    • Bits & Bytes Signup
    • Bits & Bytes Submissions
    • Bits & Bytes Archive
    • Spotlights
    • Bulletins

How can ITS help you?

Our services are designed to help you succeed at Mason—
search our services, knowledge articles, how to guides, FAQs, and more.

Knowledge Base

Home > Help & Support > Knowledge Base > Email & Collaboration > Collaboration Tools Retention Policy

Collaboration Tools Retention Policy

When using George Mason University collaboration tools (i.e. Zoom, Microsoft Teams) please adhere to the following policy:

Videos, transcriptions, or summaries will have the same retention schedules as related paper and electronic records. Retention schedules apply regardless of format, in the eyes of the Library of Virginia. For example, if a department chose to record and transcribe a prospective employee interview on Zoom, then GS-103, Series 012185 – Recruitment, Hiring, Interview and Selection Records would apply with 3-year retention after the date of the recorded video. Before deletion, the department would need to check in with the University Records Office so the upcoming destruction can be reported to the Library of Virginia just as we do with paper or electronic records. If a meeting does not fall under any of the retention schedules or is a duplicate of a master recording of a meeting that does fall under a retention schedule, then it can be destroyed when no longer administratively useful. Personal meeting notes or transcripts are not considered when referring to the retention schedules as these are not public records. For additional resources and support, please visit the University Records Management website at recordsmanagement.gmu.edu or contact URM staff at [email protected].

Last modified: January 30, 2025

Previous

Email FAQs

Next

Managing Microsoft Storage Use

Related articles

  • Student Office 365 Migration FAQs
  • How to Log in to Office 365 Email for the First Time
  • Moving Email/OneDrive Data from Office 365 to an Alternate Account
  • What is the Dataverse?
  • MESA to Microsoft 365 Migration Roadmap

Get Started at Mason

Whether you are a student, faculty, staff member, or a guest visiting the Mason campus, we have resources to help get you started.

READ MORE

Quick Links

Patriot Pass Password Reset
Create a Ticket
Track a Ticket
PuTTY
Cisco AnyConnect VPN

READ MORE

Explore IT Services

A B C D E F G
H I J K L M N
O P Q R S T U
V W X Y Z #

I T S Logo

© 2024 George Mason University
4400 University Drive
Fairfax, Virginia 22030

Follow Us
location pin for in-person IT support   @GeorgeMasonITS
location pin for in-person IT support   @georgemasonits
ITS Support 24/7
   703-993-8870
   Live Chat
  • Webmaster