The following steps are for faculty using Zoom within their Canvas courses. Once this feature is enabled in a course, Zoom meetings will automatically generate attendance reports. The suggested grades from these reports can then be submitted directly into the Canvas Gradebook.
To get started you must first configure Attendance in your Zoom meetings.
How to Configure the Attendance Report Feature for Your Course
Before using this feature, carefully review the important considerations to ensure accurate attendance reporting. Setting up a Zoom meeting that conflicts with these guidelines may result in an attendance report being generated incorrectly or not being generated at all.
- Key Considerations:
- This feature only supports users logged into a George Mason University Zoom account.
- This feature does not support meetings started by an alternative host unless the host also joins the meeting.
- This feature does not support meetings that utilize personal meeting IDs.
- This feature does not support Join Before Host.
- This feature only supports meetings created by instructors.
- The report will not be generated if the host is the only participant in the meeting.
- If the meeting duration is less than 5 minutes, LTI Pro will not generate a report.
- Meeting attendees' email addresses must match both Canvas and Zoom.
How to configure the Attendance Report feature in a course
This feature needs to be set up for each course, which means if instructors want to sync the attendance reports with grade books from all of their classes, they have to configure it for each course individually. Once instructors launch Zoom, nest to Schedule A New Meeting click the three-dot menu (kebab menu) and select Attendance Report Settings.
Once the setting is enabled, instructors will be able to see the configuration for the tool. The following fields can be filled out by the instructor:
- Total points: The maximum amount of points a student can get for their attendance. This field is required.
- Late deduction: The amount of percentage points deducted from the attendance score after a specific amount of minutes have passed after the start of the class.
- Percentage of Time Spent in Class: Instructors can set multiple ranges for how many points a student will receive, based on the percentage of time they were in attendance for the class.
Note: The field values are initially pre-populated with example values, a value must be entered in each field or the page will generate an error when trying to save the configuration.
How to View the Attendance Gradebook Report as an Instructor
- Log into Canvas as an instructor and launch the LTI Pro tool.
- Click the Previous Meeting tab.
Note: If your meeting is not displayed, you will need to wait till the meeting populates. - Next to the desired meeting, click Report and then click the Attendance Grade Report tab.
The Attendance Report will be displayed including the following fields:- Name: Name of the student.
- Email: Email address of the student that is listed in Canvas.
- Join Time: The time the student joined the meeting.
- Leave Time: The time when the student left the meeting.
- Duration (Minutes): The amount of time, in minutes, the student joined the meeting.
- Suggested Grade: The suggested grade is based on the settings set when configuring the Attendance Report for the course.
- Final Grade: By default, this is the same value as the Suggested Grade, but can be modified at the instructor's discretion.
- Once the grading is complete, click Submit Grade.
- When prompted with a confirmation, click Submit Grade to save the attendance scores to the Gradebook.
Note: If the Attendance Report has been modified after the report has been generated but not before it has been submitted, it will get regenerated based on the new report configuration.
Once the attendance grades have been submitted, the grades will be available in the Canvas Gradebook. The Attendance Report will then be set to a read-only state within the LTI Pro tool and will be available for 180 days.
How to View Grades
Instructors and students can view attendance grades by navigating to either the Grades or Assignments section in the Canvas course.
- The attendance report will be listed as an assignment using the naming convention AttendanceReport-YYYY-MM-DD, where the date format corresponds to the scheduled start time of the meeting.
- The student's grade will be displayed alongside their total attendance time in minutes, noted next to the Total Participant Time.